Draft November Neighborhood Board Minutes

Board Members Present:  Board Members Absent: Antje Harris, Vice President    Phyllis Holimon, Secretary    Karen Walls, Treasurer   Steve Sullivan, Neighborhood Watch      Liz  Mackenzie          Calvin Mitchell Edward Swaim, President               Executive Committee Members Present (Past Presidents):            India Lee Cleo Thomas Broadmoor Residents and Others Present: June Gillen
Topic	Discussion	Action
Call to order	Antje called the meeting order and introductions were made.	Meeting called to order at 7:01 pm
November 4, 2010 minutes	No additions or revisions needed for the minutes.	Motion made by Liz to accept the minutes as written; seconded by Karen. All present approved.
Treasurer’s Report	Karen pointed out credits of $8,056.24 in Property taxes and $100.00 in Clubhouse rentals in November. No significant change in utilities costs. Other routine debits were Quality Security and Lawnpros. Dylan Pilot is working out very well as Maintenance person and was paid his first check.	Motion made by India to accept the Treasurer’s Report as presented; seconded by Liz. All present approved.
Pool Report	Cal reported that Nick has been pumping rain water off of the pool cover. Cal also noted a large collection of leaves in and around the pool.	Karen will ask LawnPro to sweep the leaves out of both the pool and around the pool.

Publicity Committee	Liz reported that the Fall Newsletter has been delayed due to Anna’s PC crashing, but it will go out in the next six days.
Neighborhood Watch	Steve reported that it’s been quiet around the neighborhood. He is meeting with the Criminal Law Department at UALR. Other neighborhood representatives are also attending. The mission is to improve communication with other neighborhoods, UALR and Little Rock police departments to decrease crime.	No action necessary
Clubhouse, Park, Lake and Dam Issues	1) New Maintenance person hired: Dylan Pilot was hired to replace Paul Burchman, who had too many other jobs preventing him from getting the work done in the Broadmoor park. Dylan has proved to be dependable; he has cleaned trash off the lake and the along the shorelines. Also trimmed growth in the ditch and picked up the trash. 2) LawnPros:  Still need them to sweep leaves out of the flower beds. Request made that they also sweep the sidewalks, especially to remove acorns and nuts to prevent falls. 3)  Karen reported that the Heating system has been serviced and is operating well. 4) Repair of erosion of wall around rain drainage pipe.  Liz reported that $3,100.00 was approved at a special Called Meeting on Monday, November 29, for the purpose of making this repair. It was urgent to approve the funds while the lake is still down. Work is scheduled to start next week. Question asked about bids from this company to make repairs to the pool deck, sidewalks in the park and steps around the edge of the lake behind Mrs. Wilson’s house.   5) Dam Fence Replacement:  Karen said Ingle Fence Company may be able to start next week on replacing the fence on top of the dam. 6) Cleaning the Clubhouse: India and Karen will take care of the housekeeping in the Clubhouse. 7) Fallen Tree at #3  Broadmoor:  This problem has been called in to 311, but no action has been taken.  Also, there are large dogs in the back yard that bark when residents walk past the fence and they appear capable of jumping the fence 8) Speed Bumps for Glenmere Drive:  Resident of Glenmere complained about speeding and asked if speed bumps could be financed by Broadmoor residents.	1) No action necessary. 2) Karen will call LawnPros to pick up fallen limbs and sweep leaves off the sidewalks and out of the flower beds.  3) No action necessary. 4) Liz will ask for estimates for all of these projects. 5) No action necessary. 6). No action necessary 7) Karen will contact 311 and ask about the status of the fallen tree problem. She will check with Animal Control and discuss the presence of these large dogs. 8) Tabled until discussed with Edward.
Quality of life issues	1) Christmas Lights:  Judging of Christmas light decorations will be Tuesday, 12/21. Volunteers for judging are: Rhiannon, Karen, Liz, and Antje. If you are interested in volunteering as a judge you should contact Karen or Liz. Criteria for awarding prizes as follows: a. First prize limited to once in 3 years. b. Judges are not eligible for a prize c. Ask permission of winners to post pictures of their name and decorations on the Broadmoor web site. 2) Steve spoke about the possibility of renting the Clubhouse on Sunday mornings for church service. 3) Willie Cockrell Memorial Clock:  The clock is missing from the Clubhouse and may have been removed from the building during renovation.	1) Next year consider a method to have a light display around the lake. 2) Approved by all present. 3) Phyllis will send email to Broadmoor Neighborhood email list inquiring about the clock..
New, old, other business and announcements	None	No action necessary.
Adjourn		Adjourned at 7:43 pm

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Phyllis Holimon, Secretary                                                                                                     Antje Harris, Vice President                    

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